Minutes of the Operations Management Task Group Held on 17th July 2003 at 2.30pm Maughan Library, King's College London

Present:

Maureen Wade (Chair), Fiona Middleton, Carole Pickaver, Abigail Edwards, Babs Viejo& Caroline Holebrook (administrator)

Apologies had been received from Zoë Smith & Sue Somerset

2. Minutes of the last meeting - 15th May 2003

The minutes were accepted as an accurate record

3. Welcome to new members

Maureen welcomed Babs Viejo from School of Oriental & African Studies to the group.

4. Matters arising

Communication Management

The programme for this event is now agreed. The event will go ahead on 3rd October 2003.

Overhauling efficiency and effectiveness.

Carole was able to report that the event had been well received. The flow of the presentations worked very well from a macro to micro viewpoint. A quote from the evaluation said, "The seminar worked excellently with experienced, articulate people sharing their experiences."

5. New Programme 2003/2004

The group has decided on the following events for the new programme.

Seminars

Financial Planning & Budgeting for Managers

This event was such a success that the group felt that it was very important to repeat it. In order to make the event as accessible to as many people as possible the group have decided to run it on two separate dates. The first will be in November and the second in July 2004. Abigail Edwards will convene this event.

Overhauling efficiency & effectiveness

This event will be re-titled for the new programme and will concentrate on different areas, possibly institutional audits. Carole will convene this event for January 2004.

Project Management

The group decided to re-run this workshop after the very positive feedback it received. Maureen will convene the event for May 2004.

Space Planning

The group wanted to run this event again with a slightly different emphasis to meet the feedback that had asked for greater focus on areas such as collection mergers, logistics and shelving schemes. The seminar will be split between the morning with presentations and an afternoon of group work and discussion. Fiona and Babs will convene this event in June 2004

Bidding for Projects

This event has it roots in the feedback from last years "Project Management" event. Maureen will convene this event in March 2004

Deploying Staff

This event has been developed following the results of the Training Needs Questionnaire. The event will focus on issues such as:

1. Covering peaks and troughs in business
2. Evening & weekend cover
3. Coping with changes in workload
4. Encouraging flexibility in staff

Carole and Sue will convene this event in July 2004

M25 Disaster Management Group Collaborative Events Series

The Operations Management group and the M25 Disaster Management group will be collaborating to deliver the following three events.

1. Writing a Disaster Plan

This session will be aimed at those who are new to disaster policy planning. The event will be convened in December 2003.

2. Dealing with Damaged Stock

This will be a practical session focusing on what to do with damaged stock once disaster has struck. The event will be convened in March 2004.

3. Running a Disaster Planning Scenario in Your Institution

This event will examine how to run a disaster management exercise in your own library. The event will be convened for April 2004.

Visits

The Bank of England Information Service

This visit was voted for at the CPD25 review day. The visit will be in November

The London Assembly Library

This visit was massively oversubscribed and heavily requested at the CPD25 review day. The visits will be in April.

6. Any other business

None

7. Date of next meeting

12th September 2003 at London School of Economics.

CH 18th July 2003