Minutes Notes from the meeting held at King's College, Maughan Library

Present:

Jean Yeoh (Chair), Janet Smith, David Gee, Christine Muller, Maureen Wade, Judith Cattermole & Caroline Holebrook (Administrator)

There were no apologies - note to administrator to invite Sue Wing (LMN Rep) to future meetings.

Minutes of last meeting - 10th February 2003

The Minutes were accepted as an accurate record

Matters Arising:

There were no matters arising that are not in the agenda.

Reports from the Task Group Chairs:

Task Group 1 - Career Development

David was able to report that since the last meeting the group had held 4 chartership events and two seminars; the Career Pathways seminar on 20th February and the Staff Development Officers event on 8th April. All events had been well received and well attended.

The Career Pathways event had raised the issue of NVQ provision within the M25 and it was suggested that the CPD25 is well positioned to facilitate this. Further investigation will be needed to explore the viability of this option.

There is only one Chartership event left to run this year, Current Issues, on the 18th June.

David was also able to report that although the group had lost two members this year, Sarah Elsegood and Angela Jefkins, two new members have been recruited; Chris Launder from the Courtauld Institute and Antony Loveland from London University Library. It also seems as if Cathy Parr may not be able to renew her membership of the group for the coming year due to a heavy workload.

The groups next meeting will be the 3rd June 2003.

Task Group 2 - Legal Compliance

Christine was able to report that the latest Disability Discrimination Act Seminar held on the 8th May had been very successful. The event was held at the University of Surrey, at Guildford, partly as an experiment with venues outside central London. Christine also reported that she was leaving the Perry Library for a new post in Student Administration and would therefore have to step down from her role as Chair of Task Group 2.

The group offered their congratulations to Christine on her new post and Jean thanked Christine for all her hard work with CPD25 and good luck in her new role.

Task Group 3 - Operations Management

Maureen was able to report that despite some slippage in the events programme due to the group members changing dramatically over the first year the programme was back on track. Financial Planning was due to take place on the 16th & 17th June and Communications Management will be held on the 30th June.

Task Group 4 - Personal Effectiveness & Management

Judith was able to report that the “Training the trainers�? event on 26th February had been very useful. The morning, led by Anne McIlwaine had been very well received. The afternoon session with Mark Lefcoe had been very technical and dealt with analysis of training. Whilst this was very interesting the concepts were difficult to absorb in such a short session.

The Managing Absence event held on 4th April at Thames Valley Slough campus had been a success. Robert Still from Levelheaded led the event. Having the event at Slough was another successful venue out of central London.

Judith reported that Task Group 4 had discussed her recent visit to Serbia with the Tempest Project. http://www.ilrs.mdx.ac.uk/tempus/index.htm From this the group thought that CPD25 might like to offer a bursary to Staff Development projects in East European universities. The group decided to make this an item for the next agenda so some research could be done about how to go about organising and administering the bursary.

Task Group 5 - User Resources & Services

Janet was able to report that the events the group had run were all well received. The Library Portals event is the next one to be held on the 27th May. The event is trying to bridge the gap between IT and systems staff and front line staff. Janet mentioned that it is very difficult to organise an event when you are not in the field as terminology and technical concepts can be quite difficult to negotiate with only a laypersons understanding.

It was agreed that to involved the LMN in these kinds of events would be very useful.

Training Needs Survey

The questionnaire is ready to be launched. It is hoped that the findings will be ready to circulate at the beginning of June. Action: Caroline to collate questionnaire findings and circulate.

Collaboration

Training Survey with Australian research libraries: report

The CPD25 will be cooperating with a research project led by Ian Smith from La Trobe University in Australia that is looking at Staff Development in research and academic libraries.

Finance - Subscriptions

The figures for next year’s subscriptions have been collected and complied.

CPD25 & other working groups: protocol

CPD25 has been supporting some recent M25 events with administrative help and banking support. While this kind of collaboration and support is the essence of the M25 it does bring some extra pressure to the administrator. The group agreed some guidelines and protocols should be developed to help define the kind of help and support CPD25 could reasonably offer.

The group formally thanked the administrator, Caroline Holebrook, for all the work she had put in to making CPD25 a success.

Task Group Membership & Structure for 2003/2004
Legal Compliance Task Group

The future of the Legal Compliance Group was considered as it was felt that the opportunity for creativity in event design was limited. The group decided that the Legal Compliance Group was an extremely successful and worthwhile group that should be kept. It was recognised however that the scope for interesting events might be limited. In response to this the group felt that an extra area of related interest could be added and the “Breakfast Briefings�? idea was floated. This would involve holding discussion sessions about new legislation, white papers, initiatives etc that could be held in an informal setting, i.e. over breakfast. This idea would be taken back to the group for further discussion.

Structure

It was agreed that although the groups had coped well with the workload the group sizes should be increased if possible to cushion them against membership changes and times when some members may not be available. It was also agreed that expanding the numbers of activities would be difficult without additional members. The group agreed they would like to attract as broad a range of members as possible from Library Assistants to Heads of Service.

Any other business:

Caroline to circulate up to date lists of task group membership

Date of the next meeting:

11th July 2003 at Kings College, Strand Campus, 9.30am