cpd25 - 15th May 2009

15th May 2009

Minutes of the cpd25 Steering Group
15th May 2009, 2pm
Royal Statistical Society

In attendance: Helen Alper, Robert Atkinson, Judith Cattermole, Ann Cummings, Yvette Dickerson, Vicky Falconer, John Gilby, Claire Hackshall, Mary Nixon (chair)

1.
Apologies:
David Gee, Catherine Phillpotts

2.
Minutes of the previous meeting:
Accepted as an accurate record

3.
Matters arising:
3.1
VF distributed the list of Task Group members to the Steering Group, however several new members have since joined the Task Groups. VF to circulate a new list.
3.2
The cpd25 Travel Prize has been awarded to Kristy Widdicombe.
3.3
VF now forwarding all evaluations to chair and convenor.

4.Financial update:
VF reported that, overall, we will make a surplus on the events programme. This projected surplus has risen slightly since the last meeting. Only a few events have made losses.

5.
Reports from TG chairs:
5.1
In DG’s absence, MN gave a précis of TG1’s activities. Two more of the Professional Qualifications Workshops are left to run. The Library Assistants’ Career Development Day will be running on the 19th May. The second of the SDO discussion forums is taking place on the 1st June, and the full programme has now been finalised.
5.2
One new member has joined TG2, and RA is now the group’s Chair. RA reported that the last meeting was on the 7th May, and that the next will be in early July. The last TG2 event was Disaster Management; this went well and the feedback was very good, though it was suggested that it was less practical/interactive than had initially been hoped. The visits to the BFI and Tate were very well received. An event on Contract and Supplier Management had been planned, however not much progress has been made. A second group member will be allocated to the event in order to share the workload. The Managing Management event will be rescheduled to November. The visits to the Wiener Library and London Library are not happening, but perhaps visits could be made to one or other of the institutions that have newly joined the Consortium.
5.3
YD reported on the TG3’s progress in CP’s absence. CP took over as Chair on the 4th November, and two new members have joined. The Project Planning seminar went very well, and it was suggested that perhaps more events could be run aimed at different levels of staff. The E-Learning event was very popular, and, again, could well be run next year. Managing Change was felt to be something that could be looked at from more angles – perhaps if run next year as a collaborative event with TG4. The visits to Kingston Hill and the Wiener Library both went well. The Working Patterns event that had been planned has not been scheduled yet, but the group felt it was well worth running – perhaps circa November of the forthcoming academic year. Ideas are still in development for the proposed Collection Development event – similarly, the Customer Service in the Commercial Sector event. It was suggested by the group that this event would benefit from contrasting two different commercial sector organisations, and being structured as a seminar featuring expert speakers from these organisations. The idea for an event on Catering for Mature students is still worth exploring; there is also the possibility to liaise with TG2 about the possibility for a collaboration on this.
5.4
JC reported that TG4 has a new group member. Since the last SG meeting, TG4 has run several successful events. The second series of Coping at the Counter was fully attended and had very good feedback. Attendance was down slightly for the New Managers’ Series, though the feedback was very good. The Senior Library Assistant/Information Services Supervisor event was very well attended; feedback demonstrated that participants found the day useful and appreciated the opportunity to network, but it also suggested that participants may have liked more structured workshops. The visit to the Lincoln’s Inn Law Library was very successful. The forthcoming Emotional Intelligence workshop has been advertised and a good attendance is expected.
5.5
HA reported that most of TG5’s recent activity has been focused on the Future of Librarians event, which took place on the 28th April. It was well attended by all levels of staff, and overall was an enjoyable and stimulating day. The group agreed, however, that perhaps there had been slightly more than the optimum number of TG members involved in its organisation. Collaborative Software took place at Goldsmiths on the 8th May, and had a good attendance despite the delay in advertising. Feedback is yet to be received. There has been no progress on the Resource Discovery Day; the group agreed that it was best to leave this aside for now.

6.
Discussion of morning’s planning activities
6.1
Out of all the morning’s discussions arose the possible need for more training aimed at managers – in particular, it seemed, at a higher level than has been catered for in this year’s programme. However, concerns were raised in the group whether, certainly in the case of senior management, cpd25 would be able to provide them with the kind of training that they would need. It was suggested, though, that more diversity could be incorporated into the existing programme for managers – perhaps by capitalising on the skills of several different trainers. A valuable suggestion had been raised in the morning for a support group for Deputy Directors, but the group felt that this was more in the remit of M25, rather than cpd25.
6.2
It was felt by the group that the ideas raised for an event (or events) focusing on Copyright in Practice would be a valuable addition to the programme.
6.3
Similarly, working practices/patterns and the legal implications as such – for instance when employing other groups of employees such students etc. There are also issues around religious holidays, flexible working etc. worthy of exploration.
6.4
A possible suggestion was raised for having an event focusing on ‘process fixing’ for shelving overhauls.
6.5
Sharing of Experience for staff who manage subject librarians.
6.6
Special Collections event; how to get staff and students engaged with institutions’ special collections.

7.
Any other business:
7.1
VF to type up suggestions from the morning’s activities and distribute to the TG Chairs.
7.2
A suggestion was made for evaluation summaries to be accessible, for reference purposes, somewhere on the cpd25 website. It was suggested also that it might be helpful for the summaries to include the number of delegates from outwith the Consortium.
7.3
Possibilities for additional forms of advertising events should be considered by M25 support team – such as wiki sites etc. The importance of a decent lead time when advertising was re-iterated to the group. This can be facilitated in part by each TG identifying realistic estimated dates for events in planning.
7.4
The number of events run for the year is down on last year. It was agreed by the group that each TG should aim for one event per member on average. Visits should be additional to, and not instead of, events.
7.5
Other useful resources for the cpd25 website might include policies/procedures relating to staff development.

8.
Date of next meeting:
VF to circulate possible dates.

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