Minutes of the cpd25 Steering Group

25th November 2010, 10.30am

LSE Library: Room 301

Present: Robert Atkinson, Coral Black, Claire Hackshall (Administrator), Antony Loveland, Mary Nixon (Chair). 

In attendance: Martin Carbonell.

1. Apologies:

Sally Faith and Catherine Phillpotts.

2. Minutes of the previous meeting:

Accepted as an accurate record.

3. Matters arising:

N/A

4. Financial update:

CH reported that all but £75 of the fees owed to cpd25 for attendance at 2009-10 events had now been paid and that the auditors were currently carrying out their annual audit.

CH reminded the chairs that due to the current economic conditions, task groups will need to allow a good time lapse between initially advertising an event and the date that it is due to run, in order to allow people time to get authorisations from their managers, finance departments and HR.

Looking to the future, CH mentioned to the chairs that bearing in mind the current financial climate, when the 2011-12 prices for events are being set cpd25 would probably need to make a bigger differential between member and non-member rates e.g. by applying a set percentage of the members rate.

5. Reports from Task Groups:

Each Chair submitted a table of the events and visits that their task group is to run during 2010-11. Copies of these can be found under the cpd25 Steering Group Minutes section of the cpd25 website. Each time a cpd25 Steering Group meeting is held, an updated copy of these tables will be submitted and stored in the same place, for use by all the task groups in order to avoid overlap with each other.

5.1 AL, Chair of Task Group 1, reported that there had been some further changes to the membership of this group.  AL also reported that Task Group 1’s Professional Qualifications Series was now almost complete, with just the June session still outstanding but due to be finalised shortly. The Applying to Study LIS event had gone extremely well, with a good spread of people from different library schools being represented. It was also noted that the delegates had been much more interactive than last year, both with the speakers and with each other.  The SDO Discussion Forum 1 event was provisionally booked for 6th April with the theme to be on ‘Training the Trainer’. Two other events and some visits are currently being investigated and worked on.

5.2 RA, Chair of Task Group 2, reported that there had been one resignation from this group since the last Steering Group meeting. He also reported on the events and visits that they were planning for the 2010-11 programme. MN said that it would be a good idea to advertise the forthcoming Employment Law event via the Directors Room, as well as the other usual marketing routes, as this group of people would be very interested in attending this event. It was confirmed that the Negotiating Skills event would cover contracts and MN recommended a contact for this event. 

5.3 CP, Chair of Task Group 3, was unable to attend the meeting and MC attended in her place. ML reported that there had been some changes to the membership of this group.  He also reported on the events and visits that they were planning for the 2010-11 programme. MN suggested a speaker for the space planning event and also some possible venues.

5.4 CB, Chair of Task Group 5, reported that the group had met in October to look at the progress of their events and visits and would be meeting again on 25th January 2011. A visit to Goldsmiths to look at ‘Processfix’ had been run in early November and had proved so popular that another one has been arranged for February 2011. The group looked at the other events and visits that were being planned by this group.

5.5 SF, Chair of Task Group 4, had sent her apologies and a written report which was examined by the group.

5.6 It was noted that there were some areas of overlap between certain groups: 

Task Groups 4 and 5 were both planning to run a session on focus groups and CB agreed to contact SF and her organiser for this event, to see if they could collaborate on one event between them.

Task Group 3’s Managing the Learning Environment was due to run around 12th March, Task Group 5’s Changing Role of Library Assistants was due to run around 12th April and Task Group 4’s Student Behaviour Workshop was due to run around 12th May. These events covered similar topics but with different angles depending on the Task Group’s remit, and it was agreed that as long as these different angles were explained fully in the adverts it would be fine for all these events to run.

6. Update from the Chair

MN reported that the JISC mailing list ‘LIS-UCR  (CILIP's  University, College  & Research Special Interest Group)’ will now be used as an additional advertising route for cpd25 events.

MN discussed with the chairs the possibility of their using the Staff Room on the M25 Website as an additional tool for members of task groups to contact each other and work on their events.

7. Any Other Business

N/A

8. Date of next meeting:

It was agreed that this should take place in late March 2011, with SF being given first priority as to which date to go for as she had been unable to make the last two cpd25 Steering Group meetings. CH agreed to organise this and then email everyone concerned with a suitable date.