Minutes of the cpd25 Steering Group
Institute of Advanced Legal Studies, 2pm, 2nd March 2007

Present:  Jean Yeoh (Chair), Janet Smith, Judith Cattermole, David Gee, Carole Pickaver, Caroline Lloyd and Dave Puplett (Administrator).
 
1. Apologies:
None

2. Minutes of the last meeting:
Accepted as an accurate record.
 
3. Matters arising:
Appointment of cpd25 chair: JY reported that there is likely to be more news on the appointment process after the M25 meeting on 8th March.
JY has decided not to run another international conference this year as resources are focussed elsewhere, and such an event requires a long lead up of planning.

4. Task Group Membership:
1 - Kelly Travers, UEL has joined. Numbers fine overall.
2 - Gerry Power, IALS has moved to TG4 for a change, and numbers are in need of boosting despite the gain of Kristy Widdicome, Kingston.
3 - Judith Preece has joined in place of Kate Burke (both UEL). Numbers fine.
4 - Gerry Power joins, replacing Beverley Lightley, Kingston. Numbers fine.
5 - Numbers fine.

The group discussed the remits and names of the groups, and it was agreed that the Legal Compliance group needed a makeover. CP suggested including Quality / Standards in the title. CL to consult her taskgroup about this.

DP noted institutions to target for new members, including Westminster, Courtauld and South Bank.

5. Task Group Reports
All five reports submitted electronically in advance of the meeting. Additional notes:
1:
Distance learning to be considered for inclusion on the Applying to Library School event.
Mentoring workshop to be scheduled away from CILIP's own events, perhaps later in the academic year.

2:
Chartermark - CP recalled a speaker from a previous SDO session. DP to forward details to CL.
Exchange of Experience - If this goes ahead, it will be after June to take place after key conferences.

3,4,5: No additional comments.

6. Finance
DP reports that the overall surplus remains at a similar level, slightly reduced by high spending on stationary, which was purchased in bulk and will last for at least 18 months, the Travel award and increased administrative costs. The events budget is on course for breaking even, as intended.
A report will be circulated by DP with the completed meeting minutes.

JY feels the surplus is at the right level, and that we should continue to aim to break even. DP notes that the LMN payment cross subsidises the costlier events, but that this is taken into account when planning at the start of the year and that we could absorb the extra costs should this income change.

7. Conference Award:
JY has issued publicity for the 2007 award, which has a deadline of March 31st. The award covers all costs of attending the IFLA satellite conference.

8. M25 Groups / cpd25 events crossover.
JY confirmed that cpd25 should be solely responsible for organising staff development events. cpd25 will organise events at the request of the working groups, but duplication needs to be avoided. Confusion may have arisen from changes of group personnel. Issues over the events on Benchmarking and Chartermark have been resolved, and cpd25 is moving forward with these.

9. Staff Development Survey
The survey for 2007 is an updated version of the 2004 survey. JY, DP and Val Straw (LSE) met to tweak the questions, and JY has arranged Evidence Base to create and host the survey. This will use some of the financial surplus.
JY to check progress with Evidence Base. Ideally, the survey will be launched at the Review afternoon, and emailed round before Easter.
The main difference to the 2004 survey is that this year it will be posted nationally, rather than to limited consortia.

10. LMN
LMN have had a stable financial relationship with cpd25, paying for approximately 5 events in the academic year.
JY noted that LMN has changed to a more commercial organisation than when the relationship was originally initiated. The financial security of the yearly payment is not as significant to cpd25 anymore now that we are financially established.
DP notes that the LMN events are increasingly demanding upon the administrators time, and that this is difficult to manage against the cpd25 programme.
JY to discuss the future of the arrangement with the M25 steering group.

11. Exchange Scheme:
DG reports that the exchange scheme has proven difficult to get off the ground, with reluctance of potential candidates to come forward until other names are on the list.
DP has at least four definite expressions of interest, and these could be used to initiate the first exchange, with intervention from DG and JC to find an appropriate match.

It was agreed to create a flyer to publicise the scheme, which could be inserted into packs at all events, to help reinforce the scheme and improve awareness.

DP to investigate cost of using 529, our web designers to create and print a professional looking flyer in the house style.

DP, DG, JC to liaise about further email publicity to a more general audience than just SDO's.

DG may approach key staff development officers to assess if larger institutions have suitable chartership candidates.

JY felt the scheme could be widened in the longer term if demand remains low.

12. Review Afternoon:
JY discussed the format of the afternoon, and the group agreed that the flipchart voting system should remain in place, and that the afternoon had worked well in the past.
DP noted the nigh number of events that we run directly as a result of the creative sessions in the review afternoon.

13. Any other business:
JY reported no news on the CILIP seal application.

JY, DP to start planning the consultancy with Larian, scheduled for June 12th 2007

DP reported that cpd25 has run 34 events so far, to nearly 600 delegates. However, this leaves another 45 events, with a projected 700 more delegates to come.

13. Date of Next Meeting:
Week beginning 2nd July. CP to check availability, all others available on Monday 2nd or Friday 6th. This will be Jean Yeoh's last meeting, and the group will take lunch after the meeting.

DP 6th March 2007.