Notes from the meeting held at King's College London Room LG39 at 9.30am

Present:

David Gee, Christine Muller, Janet Smith, Jean Yeoh (Chair) and Caroline Holebrook, Administrator

Maureen Wade and Judith Cattermole

1. Minutes of the last meeting - 7th June 2002

The minutes were approved as a correct record.

2. Matters Arising

IT Staff training: Jean announced an agreement between CPD25 and LMN had been reached. LMN will pay CPD25 £5000 this academic year to cover the cost of the administration of 5- 6 events run for the benefit of IT staff. The LMN will provide CPD25 with a brief for each event. CPD25 will organise these events and make an appropriate charge to delegates to cover the costs. To begin with these events will be separate from CPD25. However, it is envisaged that there will be opportunities in the future for joint events. The group agreed that it would be useful for LMN to have a representative on the Steering Group.

3.Financial and administrative matters

Caroline explained that despite everyone’s best efforts the banking facilities for CPD25 had still not been finalised. The CPD25 Treasurer, Keith Webster will be making alternative arrangements for a CPD25 bank account. However, despite the lack of actual cash income the balance for the CPD25 is healthy. Bookings were healthy and as soon as the financial arrangements were in place cash flow should be positive

4. Publicity and Launch

Caroline reported that about 120 launch packs had been sent. Recipients included, the M25 steering group, the M25 advocacy group, M25 institution representatives, CPD25 members and CPD25 staff development officers.

The group were keen that other types of institution should receive packs. FE Colleges, NHS trusts and Public Libraries were suggested.

It was agreed that the promotional pens that had been originally intended for the launch packs were still a good idea and would be useful for the launch event in February.

The CPD25 launch will be a joint event with the M25 ten-year anniversary launch. Venue to be confirmed.

The group was keen that the CPD25 profile should not become lost. Jean is confident that the CPD25 can be separately badged. Jean is on the planning group for the event so will be able to ensure the CPD25 remains separately recognisable.

The group was asked to think of potential celebrity speakers for the event. Any ideas should be passed to Jean who will offer them to the Planning group.

CPD25 Logo

It was agreed that although the logo was in lower case it should be shown in upper case in text following the CILIP model.

5. Task Group Reports

Task Group 1:

David reported the group had met twice over the summer. The Chartership workshops have had a successful first round take up. The Career Development element of the programme will include two seminars aimed at graduate trainees, "Library & Information Courses: Applying to study LIS?? and "Enriching your graduate trainee year??, one seminar aimed at library assistants, "Career Pathways?? and one staff development officers event, which will be a review of the programme and current issues. The group have also organised two visits, one to Imperial College and one to the Institute of Mechanical Engineers. The group will be meeting again on the 19th November to finalise details for the events that are coming up later in the year. The group agreed the Staff Development Officers event would be most useful if it was a whole day event, with speakers in the morning and a review of the programme in the afternoon.

Task Group 2:

Christine reported that although there had been a slow start to the group’s events it was important that the events be of high quality and accuracy. It was also apparent that for some of the events an external expert would have to be brought in. This was certainly the case for "Employment Law??.

The group was also keen to try locations outside of central London. With this in mind the Disabilities and Discrimination seminar would be run twice, once in central London and once in Guildford. This would be an interesting experiment to see what the take up would be.

The copyright seminar might become two or three separate seminars, as the potential demand for specific areas and levels was so diverse. Christine felt that it was likely that some types of copyright course might become a "core?? area and the group would want to repeat them every year.

The "Legal research skills?? workshop, run by Gerry Power, would be aimed at enquiry desk staff.

Task Group 2 had also arranged two visits, one the HM Treasury and one to the Wellcome Library.

The group felt that the issue of "core?? courses was becoming important. Courses that would be in demand every year and could become part of a regular delivery schedule.

The main problem identified by task group 2 was the cost and difficulties involved in finding suitable rooms. The date of Task group 2’s next meeting is June 2003.

Task Group 4:

Judith had prepared a report for the meeting which is shown here

CPD25 Steering Group. Progress Report for meeting on 3rd October 2002 From Judith Cattermole: Chair of Personal Effectiveness and Management Group

The group has met twice on 18th June and 24th July to draft the programme.

The following events are planned:

1. Changing the Culture:

A half-day seminar for senior staff at Davies Street campus of the London Institute on 15th November 2002. 15 places of which, seven have been booked. Expected income £375. The speakers will be Anne Bell from Kings and Mary Auckland from the London Institute.

2. Management Skills Workshop:

A 3 day Seminar in January at Kings College Maughan Library for staff who are new to the management role and will be run by Hudson Rivers. All 15 available places have been booked. Expenditure is high for this, which is reflected in the cost per place of £180 so expected income is £71.67. We are very pleased that the take up has been so good as this course had problems in recruiting last year. The change of date has obviously worked well.

3. Training for Trainers:

Planning for this event on 26th February is in hand. There will be two speakers: the morning session will focus on training needs analysis (Anne McIlwaine from SOAS) and the afternoon on Evaluation and Planning (Marc Lefcoe). We need 21 places to just about break even at a cost of £45 per place to include tea and coffee breaks but not lunch. The event will be at the LSE. We are waiting for a brief outline of their sessions from the trainers and then we can go ahead and advertise.

4. Managing Attendance:

Robert Still form Levelheaded has been booked for an event on 4th April. As yet we have no definite location but the Slough Campus of Thames University is a possibility as it will be free. This course is aimed at supervisors and managers and will cover management of sickness, appointments and lateness. It may be possible to include a short session on flexi time – Would this be useful? – Feedback please!

5.Time Management:

This is still in the planning stage but will take place in June. We have received one quotation from Levelheaded and are hoping for one from a rival outfit for comparison before we firm up.

The following visits are planned:

December 9th: 2.30pm - 4.00pm, New Guardian Archive. Maximum is 15. May: Either, Tate at Millbank or Imperial War Museum; no firm date or booking as yet.

Task Group 3:

Unfortunately, Maureen could not be present so Caroline briefly summarised the group’s activities. The first two events, "Space Planning?? and "Peckham Library Visit?? were taking good bookings. The other events were still in the planning stages but the group were meeting again in December to finalise the arrangements.

6. Administrators Report

Caroline was pleased to report that bookings were healthy and the organisation of the events was coming together well. Figures of current bookings were provided. A minor problem was the cost and availability of suitable venues for events but so far each event had successfully found a venue. Caroline highlighted the publicity that had gone out to CoFHE and the London and Home Counties branch of CILIP newsletters. Caroline also reported the details of how to access the JISCmail lists. The only outstanding issue was the financial arrangements for CPD25 that should be resolved shortly.

7. Any other business

New Themes

The group decided that themes that needed to be explored in the future were

breakdown of large topics into multiple seminars ie copyright
a core programme of events
membership of task groups, new membership could be drawn from Chartership candidates, SDO’s or route "B?? Chartership candidates.
Other sources of income/bookings ie FE Colleges

8. Date of the next meeting

The next meeting will be held at the King’s College Maughan Library room LG39 on December 2nd 9.30am

CH 16th October 2002