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| 3rd October 2005 |
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Minutes of the cpd25 Steering Group Held at Maggie Haines’ office, King’s College, Strand Campus At 2pm, 3rd October 2005 Present: Jean Yeoh (Chair), Janet Smith, Judith Cattermole, David Gee, Jennifer Nordon, Caroline Lloyd and Dave Puplett (Administrator). 1. Apologies Apologies received from Carole Pickaver. Caroline Lloyd is welcomed to the group, replacing Jennifer Nordon who is leaving University of Surrey at the end of this calendar year. The group would like to thank Jennifer for her valuable contribution to this group, and for the work undertaken by her task-group. 2. Minutes of the last meeting – Corrections made to date, attendees and apologies. Change made clarifying that there is no replacement from Goldsmiths for Sally Houston. 3. Matters arising. 2 – LMN: Jean and Dave have met with LMN and established a service level agreement for both sides. Much more formal agreement than before. Maximum of 6 events, charged again at £5000. This charge will be reviewed each subsequent year. 4. Programme 05/06 Jean expressed the need to keep dropped seminars to a minimum, due to the subscription based service that we offer. Possible reasons for dropped seminars include time pressures, difficulty in finding speakers and changes in task group membership. 5. Task Group Reports Attached here. 6. Finance Jean reports that cpd25’s finances are in good order, and more transparent than in previous years. Reliable figures are available on the overall surplus. It was agreed that a surplus of around £5000 should be kept in place to cover emergencies or unexpected costs. The rest of the surplus can be used for special events such as sending representatives to IFLA Conference, and the planned ‘International Speakers’ event in summer 2006. Will have a general theme – ‘An International Perspective’ – covering contemporary issues, with hopefully speakers from different continents. Speakers need to be identified by the end of November, so that date and venue can be arranged. The Hatton could be used again after the success of the 24/7 conference. All steering group members should be on the lookout for any potential speakers. Jean to contact those who attended the Sconul Summer trips. 8. Task Group Remits Some minor changes have been made in the interim. Dave confirmed that these are hosted on the website. Janet to check the wording of the User Resources remit with Jean. 9. Oslo: Janet’s Report attached here.Recommended that cpd25 send at least one delegate to the 2007 conference, with a similar system of applications for financial support. 10. Mentor Register Janet discussed potential for a register of staff willing to act as mentors across institutions. cpd25 would act as a broker between mentors and those seeking mentorship. ACTION - Janet do investigate further. - Jean to present idea to M25 - Dave to add to agenda of next meeting 11. Exchange Scheme Judith: Could cpd25 arrange a staff exchange program for fixed term (Perhaps one month)? The group noted previous problems with such exchanges, such as differentials in pay and the fear of comparison between the incumbent and the person on placement. David Gee suggested that a placement scheme would be easier to organise and would allow cpd25 to avoid more complicated arrangements. This could begin with consultation of M25 Staff Development officers. 12. Any other business: Judith and Janet have joined the London Health Libraries (LHL) Steering Group. They are able to use their experience of cpd25 (whilst not representing cpd25) to help develop a training programme for LHL. Jean has submitted the cpd25 action plan to M25. This has already been circulated to the group. A repository of staff development policies has been set up on the cpd25 webpage’s. It will eventually contain a nationwide list of policies and terms of reference for institutions’ staff development groups. ACTION: Dave to add link to cpd25 main page. List of trainers: Judith enquired about possibility of maintaining a list of potential speakers and their field of expertise. Dave unsure if we have the resources to do this retrospectively, but will endeavour to maintain good records of event content and speakers. This wouldn’t be particularly suitable for hosting on the web, but the cpd25 administrator should be able to answer queries along these lines using such records. Jean reported that the M25 Webpage’s will be re-designed by a company called 5 to 9. They will be contacting Dave in due course to discuss cpd25’s needs. This redesign may include changing the m25 and the cpd25 logos. M25 membership: Observer status has been ceased. Associate status now in place. cpd25 should still give priority to full M25/cpd25 members over those who do not pay the full subscription. Dave Puplett 4th October 2005 |
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