Notes from the meeting held at King's College London

Present:Judith Cattermole, David Gee, Christine Muller, Janet Smith, Maureen Wade,Jean Yeoh (Chair)

The minutes were approved as a correct record.

2. Matters Arising

There were no matters arising.

3. CPD25 Forum

It was agreed that this had been a successful event. Members were pleased with the number of new people coming forward to support CPD25 and agreed that the task group meetings were very helpful. There had been praise from the Chair of the M25 Consortium Steering Group for the event.

It was further agreed that this should be an annual event held in late May/early June each year. In future the Forum would last a full day and would include full Task Group meetings. The Forum would be a time to review the activities of the year, for people to retire from or join CPD25 or change their Task Group membership. It was also believed that the Task Group members should be asked to survey their institutions feedback on events and bring them to the Forum.

There was discussion on potential new members wishing to take part in the Task Group work. Members believed that, in order to build teams within the individual Task Groups, anyone expressing an interest would now be held in reserve until an existing member stepped down or the next Forum meeting. The Chair would write to each person individually to explain the process.

The Chair suggested that, using the M25-SDG and ULL-STG as a guideline there should be a target in the first year for each Task Group member to organise one meeting; excluding Chartership Workshops and Visits. This was 5 or 6 seminars per group.

The possibility of overlap of meeting was discussed. It was agreed that a meeting on space planning should be organised jointly by the Statutory Regulation & Legal Compliance and Operations Management Task Groups. This event would cover planning for stock moves or new issue desks as well as planning for a new building. A session would be included from an architect’s point of view.

The Statutory Regulations & Legal Compliance Task Group would investigate running a joint event with the M25-Consortium Disability Working Group on disabilities legislation.

It was agreed to be important that when topics were covered by a Chartership Workshop or under the Management Skills Programme the level at which this would be pitched would be highlighted. Different Task Groups may then run a number of these events for different tiers of staff.

4. Appointment of Administrator for CPD25

Jean Yeoh reported that negotiations were ongoing between the M25 Consortium and Canterbury Christ Church University College over the appointment of the CPD25 Administrator but that it was still expected that Caroline Holebrook would start work on 1st August.

5. Reports from Task Group Chairs

Career Development. David Gee reported that this task group would be meeting on 18th June and 16th July to draft their part of the programme. A draft list of Cilip Route-A Chartership events had been put together. In addition it was likely that the group would organise seminars for graduate trainees, on career pathways for library assistants, applying for library school and Staff Development Officers meeting.

Statutory Regulation & Legal Compliance. Christine Muller reported that this task group would meet on 8th July to draft their section of the programme. It was likely that in addition to the 2 events discussed under item 4 they would organise events on employment law for senior managers, data protection and LUPC. It was noted that the M25 Consortium Steering Group was considering running an event on LUPC. Christine also emphasised that the group believed its role might be to arrange speakers on the legal side of things to support other task groups events.

Operations Management. Maureen Wade reported that this task group would meet on 1st July to draft its part of the programme. In addition to the event discussed under item 4, probable topics were financial management for senior staff, knowledge management. "We’ve always done it that way (not)!", benchmarking & quality systems and project management.

Personal Effectiveness & Management. Judith Cattermole reported that this group would meet on 18th June and 24th July to draft their section of the programme. Possible seminars were the effective trainer, the effective supervisor, Management Skills Programme, the effective team and recruitment (both for interviewers and interviewees).

User Resources & Services. Janet Smith reported that this group would meet on 27th June and 18th July to draft its part of the programme. Likely topics were e.resources, changing roles for subject & liaison librarians, new approaches to services, operating a 24/7 library, and the library portal.

Tim Hoof reported that he and the chair had divided out the suggestions for visits taking into account known links between task group members and the suggested venues. It was hoped that this would avoid more than one task group approaching the same venue. A list would be circulated after the meeting.

6. Check list for organising events

This checklist was noted.

7. Training for IT staff

A letter from Jean Sykes regarding future training for IT staff was noted.

8. Publicity

Report from advocacy group. A copy of the press release on CPD25 produced by the M25 Consortium Advocacy Group was tabled and noted. It had been sent to 8 publications. It was agreed that Nicola Wright would be invited to the next Steering Group meeting.

Launch meeting. The M25 Consortium Steering Group had indicated that they believed a launch meeting was of use. Jean Yeoh had emailed the chairs and secretaries of the M25 Consortium Steering Group and the University of London Libraries Committee to ask for their thoughts. It had been suggested that the audience would be chief librarians and university training department staff as well as representatives of allied associations; CILIP, CALIM, British Library, LLDA and AML. It was agreed that this meeting should be held in early December following the launch of the programme of events.

9. Any Other Business

Janet Smith raised the regularity of Task Group meetings. It was agreed that the number of meetings might vary from group to group but that it was likely to be 4 or 5 meetings per year once the initial start-up period for CPD25 had ended.

Jean Yeoh explained that she was planning to set up JISC-mail lists for CPD25 to share information. It was agreed that there should be one list for the Steering Group members and another for Task Group members.

Tim Hoof reported that he had received an email from Sam Martin (St George’s Hospital Library) asking whether the CPD25 website would be a place for sharing training materials. It was agreed that it might be possible to do this later in the group’s life but that it would not be feasible to do so at present.

10. Date of Next Meeting

3rd October in Room LG39 of the King's College London.

TH - 28 June 2002