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| 9th July 2007 |
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Minutes of the cpd25 Steering Group London School of Hygiene and Tropical Medicine, 10.30am, 9th July 2007 Present: Jean Yeoh (Chair), Janet Smith, Judith Cattermole, David Gee, Carole Pickaver, Caroline Lloyd, Mary Nixon (Chair elect), Dave Puplett (Administrator) and Suzy Ball (Temporary Administrator). 1. Welcome: The group welcomes Mary Nixon of Goldsmiths as the new Chair of cpd25. Also in attendance for the meeting was Suzy Ball, also of Goldsmiths who will be covering the administrator post on a part time basis for the summer. 2. Apologies: None 3. Minutes of the last meeting: Accepted as an accurate record. 4. Matters arising: Task Group membership to be discussed under each group report. Travel Award: Coral Black of Senate House won the award. Coral will be speaking at the event, and has offered to report on her experience to cpd25 afterwards. The manner of this report has yet to be discussed, but we have previously taken short presentations at the review afternoon. LMN: The relationship with LMN has now ended with approval from the M25 Steering Group. The arrangement worked well in the first few years of cpd25's existence, but had become an unsustainable strain on the time of the administrator. CILIP Seal: cpd25 has become the first academic consortium training provider to be awarded the CILIP Seal. The logo has been added to the webpages and to the certificates of attendance. JY to forward the certificate from CILIP to Mary Nixon. 5. New Chair: Mary introduced herself to the group, and informed the group that Suzy Ball would be doing part time duties to cover the administration role over the summer. Exact operational details are still to be decided, DP to do some handover on afternoon of the 9th. 6. Finances: DP reported that cpd25 has maintained an healthy surplus. JY described the changes to the charging system in the last two years to stabilise the surplus from the events calendar. DP circulated a summary of this year’s finances, noting that stationary supplies would last for 2 more years, and that the survey costs were set against the overall surplus. MN asked for clarification on why some events run at a loss. DP described the cross subsidising we undertake to allow the use of professional trainers or experts and when appropriate higher quality facilities. CP asked about planning for replacing items such as the laptop. DP felt that the potential outlay was not significant enough to plan for in each year's budget, and that the overall surplus ensured we can cope as and when needed. Future potential outlays such as data projector and a digital camera were discussed. DP felt that because we hire rooms with projectors built in now as standard we could avoid buying one. 7. Exchange Scheme: David Gee reported that take up had been very slow, and that we only has one confirmed application. DG had contacted several institutions direct but received very little interest. The group discussed the possibility of widening the scheme to take in staff of different levels, or making placements rather than exchanges the focus. JS commented that some of the difficulty may stem from candidates neither having a clear idea of what they wanted or could expect from an exchange. DG and JC to meet to discuss placements. If the scheme was widened to include graduate trainees, the Applying to LIS event would be an ideal opportunity to publicise. 8. cpd25 Survey: JY reposted that the survey for 2007 was an update on that undertaken in 2004. JY, DP and Val Straw, LSE, met to discuss updating the content, and the questionnaire was then created online by Evidence Base. The launch date slipped till June, which may have affected take up. It was advertised to the Sconul directors list, and 30-40 completed questionnaires have been received. JY likely to receive the report within a month or so, and will pass to MN after proof-reading. 9. Task Group Reports: Reports were circulated prior to the meeting by email. Additional comments detailed here: TG1: David Gee reported a successful end to the chartership series of 10 events, with some news sessions joining the regular sessions. Membership of this group will be reduced while one member is on Maternity leave. JY described the care taken to maintain a balance of members from across the consortium, and issues surrounding having a number of representatives form one institution were discussed. DP, JY to check records for expressions of interest in group membership and pass to MN. TG2: Caroline Lloyd reported that the task group has proposed a new name for the group which the steering group endorsed. The group will now be called the 'Quality Standards and Legal Frameworks Task Group' and will focus on the practical application of legislation and standards within library and information services. This will include areas such as: authentication and licences, disability, health and safety, copyright, data protection, freedom of information and legislation relating to human resources. The group had a successful programme, notably including a very successful event on Shibboleth. Planning for 0708 includes an exploratory exchange of experience event on disability. Membership of the group is healthy, but if a volunteer comes forward there is spare capacity. The group will also need a new chair as Caroline has taken up the post of M25 treasurer. TG3: Carole Pickaver reported on the groups' activity, notably the Managing Multiple sites which was one of cpd25's events outside of London in Anglia Ruskin, Cambridge campus. Their Chelmsford campus has been proposed as a future non-London venue. Membership of this group is also healthy, but again could take another member. The group will be meeting for planning for 0708 in July. TG4: Judith Cattermole reported a very full programme of events this year, much of which will be repeated next year. The management series however has proven difficult to arrange and has provided poor value for money, and will be rested for the coming year. Membership is fine, no need for new members. TG5: Janet Smith reported on the successful conference on the Library in the Interactive Environment, which will hopefully see the papers published shortly. In planning for 0708 are events in conjunction with Inform25 amongst others. Membership of this group is also fine. 10. AOB: This is the last meeting for Jean Yeoh, who has chaired cpd25 for 5 years, and Dave Puplett, administrator since March 2005. The group thanks both for their work and wishes them the best of luck for the future. The meeting was followed by lunch to mark the success of the preceding year and to mark the departure of Jean and Dave, and to welcome Jean's successor. Janet Smith reported from the M25/London Health Libraries Joint Working group. Following the formation of the new London Strategic Health Authority Rob Smith (Head of Education and Commissioning) has responsibility for training and library provision and was to address a meeting of London Health Libraries on 11th July. JS would be unable to attend but would find out anything significant and report to the next meeting. 11. Date of Next Meeting: Mary Nixon to circulate proposed meeting dates, likely to be in mid October 2007. DP 14/7/07 |
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