Meeting of cpd25 Task Group 5: User Resources & Services
25th January 2011, 2.30pm, LSE Library

Present:  Coral Black, Vicky Falconer, June Hedges, Grainne McDermott, Craigie-Lee Paterson, Pat Simons, Antonella Yarnold,

1. Welcome, and any apologies: 

Coral Black (CB) reported that she will be resigning from Task Group 5 (TG5) in March. It was agreed that as the programme for 2010-11 is well underway, a new Chair would only be required to start in July 2011 – in time to start overseeing work on the 2011-12 programme. CB asked members of TG5 who might be interested in taking over as Chair of TG5 to contact her and/or Mary Nixon (MN).

There were apologies from Simon Collins and Jennifer Treherne.

2. Minutes of the last meeting:

Under 2.1: VF reported that it had been confirmed that there were no plans to create a repository of speaker presentations on the cpd25 website, due to reservations about privacy etc. However, TG5 members felt that some form of resource on the website would be highly valued – both by library staff and those speakers who were happy to share their work publicly. Action 2.1: CB to raise subject of online resources at next cpd25 Steering Group (cpd25 SG) meeting.

3. Programme of events for 2010/11; reports from TG members on event planning:

3.1 Research Support Event
Organising team: June Hedges (JH) and Antonella Yarnold (AY)
JH reported back to TG5 on this event, which was held at SOAS Brunei Gallery on the 18th January. Attendance was very good, and the focus on a number of different projects/services that are supporting research made for a varied and interesting day. The Group agreed that there was scope for this topic to be revisited next year – perhaps looking in particular at the ongoing development of research-supporting projects/services.

3.2 Inquiry Handling Software
Organising team: Pat Simons (PS) and JH.
PS reported that the full programme for this event has been finalised, and that it will be held on the 15th March. VF advised that the event was advertised in early December and is already fully booked. Again, it was agreed that there would certainly be scope to run a similar event next year.

3.3 Focus groups and getting the best out of your survey results
Organising team: PS and CB (from March 2011, PS and AY)
CB reported that the date of the 18th May had been agreed. Action 3.2.1: VF to confirm booking with venue. CB advised that some further clarification on programmed is required; this should be completed in the next few weeks, and the event advertised. Action 3.3.2: PS and CB finalise programme and draft copy, and submit to VF to advertise. AY offered to take CB’s place from March onwards, to work with PS in the lead-up to event and on the day. Action 3.3.3: CB copy AY into all event communication.

3.4 Mash-ups event: focus on mobile technology
Organising team: Craigie-Lee Paterson (CLP) and Simon Collins (SC)
CLP confirmed that this event will be taking place at Goldsmiths. The Group agreed to hold the event in April, rather than in June as had been originally suggested. Action 3.4.1: CLP liaise with VF to confirm date. CLP advised that there had been some delay in getting in touch with one of the speakers, and that were a few other potential speakers to approach. Grainee MacDermott (GMD) offered to get in touch with one of these people on CLP’s behalf. Action 3.4.2: GMD contact potential speaker for Mash-ups. Action 3.4.3: CLP finalise programme and draft copy, and submit to VF for advertising.

3.5 RFID – Implications for Library Assistants
Organising team: GMD and CB
GMD advised that building works at Sussex are delayed; the Group agreed to change the date of this event to 21st June, therefore. Action 3.5.1: VF note change of date. Another member of TG5 will need to take over from CB from March, in the lead-up to the event and on the day. Action 3.5.2: CB email Jennifer Treherne (JT) to ask if she can take CB’s place on organising team. Details  of programme are yet to be finalised, and copy drafted. Action 3.5.3: CB and GMD finalise details of event, forward to VF for advertising. In the meantime, VF to post on website with details ‘tbc’. It was agreed that this would also be the case for any other events for which a date had been confirmed but full details not finalised. Action 3.5.4: VF add dates of all confirmed TG5 events to cpd25 online calendar, with details ‘tbc’ as appropriate. 

4. Programme of visits for 2010/11; reports from TG members on visit planning:

4.1 Splash (Student Personal Learning and Study Hub)
Organiser: Jennifer Treherne (JT)
JT was absent, so was unable to report on this visit. The Group agreed that a date should be confirmed and the visit advertised by March. Action 4.1.1: CB contact JT re Splash visit.

4.2 Processfix
Organiser: CLP
CLP reported that first visit to Goldsmiths (10th November) had taken place, with all places filled. VF confirmed that the visit in February was already fully booked, with a handful of people on the waiting list. CLP advised that those on waiting list should be offered places as welll. Action 4.2.1: VF contact staff on Processfix waiting list to offer places.

4.3 Kingston look at special collections
Organiser: SC
SC was absent but had sent an update in advance of the meeting. The visit has been confirmed for the  21st June; full details will be confirmed shortly.

5. Any other business

Ideas for future events were discussed – these have been noted and added to cpd25 TG5 Plan.

6. Date of next meeting 

The Group agreed to meet next time in July, with new Chair. Action 6.1: VF to email group to find meeting date for July.