Minutes of the CPD25 User Resources & Services Task Group held on Wednesday 6th November at 2pm at Queen Mary, University of London

Present:

Janet Smith (Chair), Sally Houston, Eilis Rafferty, Sam Martin, Kate Warner, Caroline Holebrook (Administrator & Minutes)

Apologies were received from June Hedges & Rachel Sylvester

2. Minutes of the last meeting - 19th July 2002

The minutes were approved as a correct record

3. Matters Arising

Caroline reported that there had been some work on the guidelines for organising an event. The additions were to include guidelines for helping our speakers. Convenors would be encouraged to give speakers clear instructions about the areas they hoped to have covered. Also, when booking an external speaker, convenors would be asked to request details of cancellation charges. These additions will be circulated shortly.

4. Reports

Progress was reported as follows:

a) Managing e-resources (Eilis Rafferty)
This event is ready to be advertised. There was a small issue with the refreshments which is now resolved. The venue would be at Queen Mary. This event does clash with another one aimed at a different audience but Caroline will try to attend both.

b) Operating a 24/7 Service (Sam Martin)
This event has recently been advertised and is already attracting very brisk bookings. The group felt that the brief outline of each speaker's topic was very useful. As Sam is expecting twins shortly after the date of the event she asked for the possibility of back up Chairs to be considered. The group agreed to investigate possibilities closer to the time, with Sam keeping us informed.

c) New Approaches to Information Skills Training (June Hedges)
This event is also attracting excellent bookings. A strong Chair or facilitator is needed to direct the free discussion period at the end of the day. Janet will ask June whether she has pursued a suggestion for this. Action: Janet will contact June regarding a Chair/facilitator

d) Managing Enquiry Services (Kate Warner)
Kate reported that she has three speakers already booked for the event. However, she still has no speaker on converged services. The group agreed that this subject was worth pursuing further and to make further suggestions for speakers. The programme needs to be finalised by the end of December. Action: Names for a speaker from the group

e) Developing a Library Portal (Janet Smith)
Janet had an outline programme including speakers from JISC and would welcome further suggestions.

f) Evaluating Library Services (Rachel Sylvester)
Rachel had sent a brief report confirming that she had two confirmed speakers already and was awaiting replies from two others. Rachel needs to find a venue for the event. Caroline will liase with Rachel to find a room. Action: Caroline to find a venue for the seminar that fits Rachel's requirements.

g) Changing Roles in Subject Librarianship (Sally Houston)
Sally said she was looking for institutions that have recently re-organised to find current examples of changing roles. Caroline suggested Gerry Power as a Librarian with a very specialized subject area (Legal Library at IALS). Sam offered to discuss her new role as an assessor. Action: Caroline to speak to Gerry Power

h) London Business School Visits (Rachel Sylvester)
Rachel has arranged two dates with the LBS, 29th & 30th January 2003. Ann Folkmans will conduct the tours. Groups should be no more than 12 delegates. Both events will begin at 3pm. If Caroline needs any additional information she will contact Rachel.

i) Women's Library (Sally Houston)
Sally has confirmed two dates, 2nd & 9th June 2003.

Report from the Steering Group meeting (Janet Smith) Janet confirmed that the minutes of the meeting were on the CPD25 website www.cpd25.ac.uk One issue that had emerged and which the group discussed was the nature of the task groups' activities and membership. The group agreed with the suggestion that large issues such as copyright might be broken down into seminars for different staff groups. The idea of core events was also welcomed, with the group identifying from its own remit information skills training and e-resources. The group thought the suggestion that new task group members might be recruited from chartership candidates and SDOs a good one. It was also suggested that the group review those topics suggested at the June forum that had fewer votes than those on which events had been arranged, to see whether there was material to suggest at the SDO meeting in April. Action: Caroline/Janet to add to agenda for next meeting.

5. Any Other Business

It was agreed that the group would copy event programmes to Janet and Caroline before they are advertised. It was also agreed that draft programmes should be copied to speakers.

6. Date of Next meeting

The next meeting will be held on the 7th March 2003 at 2.15pm at Imperial College. Central Library, Level 2, Room 6 CH 12th November 2002